TCEB :: Exhibitions

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TCEB’S SUBSIDY POLICY - EXHIBITIONS

(Cash/Non-Cash)

The subsidy scheme hereafter is granted by the Thailand Convention & Exhibition Bureau (TCEB), under the Exhibition Sector, to local and international organizers that organize exhibitions or tradeshows in Thailand with the following objectives:

1) Attract new international exhibitions to be staged in Thailand.
2) Increase the number of international exhibitors and visitors to the exhibitions.
3) Improve the quality and size of existing shows and/or upgrade local/public exhibitions to international exhibitions.

Process for Subsidy

Pre-show subsidy application:

1) The organizer has to submit a request by filling up TCEB’s Request for Support (RFS form) at least 3 months before the show date with supporting documents:

· marketing plan (domestically and internationally), show fact sheets
· post show report of previous edition(s), whenever applicable.

2) TCEB will review the request and revert to the organizer with a confirmation letter or email to subsidize the show financially and/or non-financially.

During the show/On-site:

3) As part of the subsidy policy, TCEB imposes an on-site audit during the show dates for validation purposes. The organizer is required to provide appropriate support to TCEB’s appointed audit firm.

Post-show:

4) After the show, the organizer is required to fill up and re-submit the RFS with actual figures, supported by organizer’s post show report which should include a post show analysis to TCEB for the calculation for the actual subsidy amount.

5) After a review of the actual RFS, verified by an audit report, TCEB will notify the organizer via email on the actual subsidy amount to be granted. This will be done through an actual cash subsidy confirmation letter to the organizer.

6) The organizer shall send an original invoice issued to ‘Thailand Convention & Exhibition Bureau’ or TCEB according to the confirmed actual subsidy & supporting documents^*, along with TCEB’s logo visibility on promotional materials, on-site and etc.

* Elements of the post show report & supporting documents for subsidy reimbursement.

7) Reimbursement to the organizer will be made within 30 days after the orginal invoice and all required supporting documents have been received.

Note:

•	The amount of cash subsidy vary according to the actual achievements in the post show report.
•	All granted subsidy amount is intended only for ‘International Marketing Activities’, which is required to be submitted together with the marketing plan.
•	TCEB shall appoint an auditor representing the bureau to audit the actual figures at the show prior to the approval of the actual subsidy. This includes, but not limited to, net space, number of international exhibitors and visitors attending the show. Thus, the organizer, who is entitled to receive the subsidy, will be requested to adhere to the audit procedure impose by the auditing company.
•	TCEB reserves the rights to amend or adjust the details and procedures of the cash subsidy as appropriate and will inform all the organizers in advance if this happens.
•	In the case that an organizer does not abide by this policy in any way, TCEB reserves the right to terminate the subsidy grant at its discretion.

•	Actual cash subsidy confirmation letter.
•	A copy of third party receipts or proofs of payments to 3rd party suppliers relating to international marketing activites i.e. PR, Advertisement, Roadshows. The documents must be certified by internal auditors/ authorized person from organizer itself and the total amount must not exceed the actual subsidy.
•	The proof of printing materials, photograph of press conference, etc. which indicate TCEB logo or presence of TCEB representatives.
•	The original boarding pass or receipt from travel agency if the subsidy is used on airfares to fly in delegates.
•	A name list of delegates if the subsidy is used on a conference or welcome reception functions.
•	A name list of guests and date of check in/out if the support goes to accommodations.